100 Save-the-Date Magnets: Cost, Timeline & Photo Guide

Planning 100 save-the-date magnets is easier when you separate the project into five decisions: quantity, material, artwork, proofing, and delivery time. For a guest list of around 100 people, the right order quantity is not always exactly 100. Some couples send one magnet per household, while others give one to every guest and keep extras for late additions, photographs, and family members.

This guide explains how to plan a bulk order without guessing. It also shows what photographs work best, how 3mm and 5mm acrylic differ, and how much time to allow between approving your digital proof and receiving the finished magnets.

How many save-the-date magnets do you need for 100 guests?

Start with the way you intend to distribute them.

Ordering a small buffer is useful when names are added late, a magnet is damaged during packing, or you want copies for your photographer, venue, parents, and memory box. A 5–10% buffer is usually more practical than trying to place a second very small order later.

If you are mailing save-the-dates, count households rather than guests. If the magnets will be handed out as wedding favors, count individual guests unless couples are clearly expected to share one.

What determines the cost of 100 custom magnets?

The total depends on more than quantity. Compare these five cost drivers before choosing a design:

1. Acrylic thickness. A lighter 3mm magnet is generally the value-friendly option for wedding favors and larger orders. A 5mm magnet has a more substantial feel and allows greater flexibility in shape and art direction.
2. Artwork style. Preset illustration styles are easier to standardize, while fully hand-drawn work requires more creative time.
3. Shape and size. A fixed square format is simpler than a custom outline that follows a building, couple, pet, or object.
4. Backing card. Personalized cards can include names, a date, a venue, or a short message and affect the complete presentation.
5. Shipping destination and speed. Standard and express options have different rates and delivery estimates.

For the current package price, choose 100 Pieces on the relevant product page. Shopify will show the current product total for that package, while the applicable shipping rate appears during checkout after you enter the destination country and postal code. This is more accurate than relying on an old price quoted in an article.

Browse the current Wedding Venue Magnets collection before building your budget.

Should you choose 3mm or 5mm acrylic?

Choose 3mm Standard when you want a light, practical magnet for a larger guest quantity. It is approximately 6 cm wide, uses an 8 x 12 cm backing card, and comes in a fixed square format with three illustration-style choices.

Choose 5mm Premium when the magnet is also intended to feel like a substantial gift. It is approximately 7 cm wide, uses a 10.5 x 14.8 cm backing card, and supports custom shapes and more flexible art direction.

The difference is not simply good versus better. Both use clear, polished acrylic. The best choice depends on whether value, weight, custom shape, or artistic flexibility matters most. See the full 3mm vs 5mm acrylic guide for a side-by-side comparison.

What photograph works best?

A strong source image makes the proofing process faster and helps preserve the details that matter. Use a photograph that is:

• bright enough to see the main subject clearly;
• taken from an angle that represents the venue or person well;
• not heavily blurred or compressed;
• free from large objects blocking the important details;
• high enough in resolution to zoom in without losing all definition.

For a wedding venue, a straight or gently angled exterior photograph usually works well. If you only have a dark evening image, include a second daylight reference if possible. For a couple or group portrait, choose a photograph where faces are visible and not covered by sunglasses, hands, or shadows.

You can also provide reference notes about flowers, colors, signage, seasonal details, or parts of the scene you want simplified. The goal is not to reproduce every background object. It is to preserve the elements that make the memory recognizable.

What wording should appear on the magnet or card?

Wording is optional. Common combinations include:

• first names and wedding date;
• venue name and city;
• a short save-the-date message;
• a thank-you message on the backing card;
• no text, allowing the illustration to remain the focus.

Always submit exact spelling and the preferred date format. Decide whether you want abbreviations before the proof is prepared. For example, September 18, 2027, 18.09.2027, and 09.18.27 create very different visual rhythms.

How long should you allow?

Moment Keeps Gifts normally sends a digital proof within three business days. Production begins only after the proof is approved and usually takes five to seven business days. Estimated transit time is then added for the selected shipping method and destination; standard international transit is generally shown as seven to fourteen business days at checkout.

A practical schedule is:

Order at least one month before the date you need the magnets whenever possible. Allow more time during peak wedding seasons, before major holidays, or when customs clearance may affect an international shipment.

Bulk-order checklist

Before placing the order, confirm:

• the final package quantity;
• one magnet per guest or one per household;
• the exact event date and delivery deadline;
• the preferred 3mm or 5mm format;
• the best source photograph;
• all names, dates, and location spelling;
• preferred colors and illustration direction;
• the shipping country and postal code;
• time for proof review and possible revisions.

The complete ordering process is explained on the How It Works page.

Frequently asked questions

Can all 100 magnets use the same design?

Yes. A bulk package normally uses one approved design across the selected quantity. If you need multiple source photographs or substantially different designs, confirm the scope before ordering.

Can I see the design before production?

Yes. A digital proof is included, and production starts after approval. Check spelling, colors, layout, and dates carefully during this stage.

Should I order exactly 100 for 100 guests?

Not necessarily. Count households for mailed save-the-dates and individuals for favors. Add 5–10% if you expect late additions or want keepsake copies.

Can I send the photograph after checkout?

Yes. Select the option to send it by email after checkout and include the order number so the image can be matched to the purchase.

Ready to plan your order?

Explore custom wedding venue magnets, compare material options, and select the package quantity that matches your guest list.